ERASMUS+ Traineeship

ERASMUS+ TRAINEESHIP MOBILITY: INFORMATION & PREPARATION STEPS

What is Erasmus+ Traineeship?

The Erasmus+ Traineeship (SMP) mobility is intended for students or recent graduates who wish to undertake an internship in enterprises, organizations, universities, institutions, or research centers abroad, in one of the eligible Erasmus+ countries. The traineeship must be related to the student’s field of study and cannot be conducted remotely.

Preparation Steps for SMP Mobility

Find a Host Organization: The student is responsible for securing a host institution.

• University or Research Institute
• Private Company
• Public Body
• NGO

(Not allowed: EU institutions, National Erasmus+ Agencies, or diplomatic representations of the student’s home country.)

Erasmus+ Traineeship – Top-Ups

* Students and recent graduates who meet the eligibility criteria for both top-ups are entitled to receive both.

The amounts and conditions presented above are based on the Erasmus+ KA131 Call 2025 guidelines issued by the Cyprus State Scholarship Foundation (IDEP) and may be subject to annual updates.

Obtain Confirmation of Acceptance from the Host Organization:

A Letter of Acceptance or an official email confirming:

• Duration of mobility
• Activities to be undertaken
• Planned period of traineeship

Submit Documents to the Erasmus Office after the Call is Announced:

• Letter of Acceptance
• CV (in English or in the host institution’s language)
• Host organization details
• Estimated duration of mobility

Mandatory Documents Before Departure

1. Learning Agreement for Traineeship
2. Grant Agreement (Scholarship Contract)
3. Insurance Coverage:
   • Health Insurance (European Health Insurance Card)
   • Accident Insurance
   • Liability Insurance (if required)
4. Online Linguistic Support (OLS)
5. IBAN & Copy of ID or Passport

During the Traineeship

• Submit Confirmation of Arrival (if required)
• Maintain communication with the Erasmus Office
• Comply with the Learning Agreement and notify any changes
• If changes are needed, submit the “During the Mobility” section duly signed

After Completion of Mobility

• Submit the Certificate of Attendance with exact dates
• Complete the **Learning Agreement – After
• Completed Europass Mobility Document
• Completion of the EU Survey
• Finalisation of the financial report/clearance

Useful Notes

• Minimum required grade: 70/100
• Minimum duration: 2 full months
• The traineeship can also be carried out as a recent graduate (application must be submitted before graduation)
• Simultaneous employment is not allowed during the Erasmus mobility
• The Erasmus+ grant covers part of the costs – it is not considered a salary

Traineeship mobility (SMP) cannot be carried out in the country where the sending university is located (e.g. Cyprus) or in the country where the student resides/studies (e.g. Greece).

In case the participant terminates the traineeship for any reason, they must immediately inform the Erasmus Office. The grant amount will be reimbursed proportionally, based on daily calculations and the number of days actually completed at the host organisation.

Diploma Supplement

What is the Diploma Supplement and Why Is It Important?

The Diploma Supplement is an official document issued in addition to a higher education diploma. It provides detailed information about the nature, level, content, and context of the studies completed by the graduate.

What does the Diploma Supplement include?

• Title and level of the qualification
• Information about the national higher education system
• List of courses/modules completed
• Academic performance and grading
• Language of instruction
• Access rights to further studies or employment

Benefits of the Diploma Supplement:

1. Facilitates the academic and professional recognition of qualifications across Europe and beyond.
2. Promotes transparency between different higher education systems.
3. Supports student and staff mobility within the Erasmus+ Programme and the European Higher Education Area.
4. Complements but does not replace the official degree or diploma.

In practice:

For example, if a graduate from a Cypriot university applies for a master’s degree in Germany or seeks employment in another EU country, the Diploma Supplement helps explain the graduate’s qualifications clearly—without the need for translations or explanations of the national education system.

If you are interested in finding host organizations for Erasmus placements please visit the following webpages

1. http://erasmusintern.org/
2. http://www.europe-internship.com/
3. http://www.praxisnetwork.eu/proposal/?internship=1
4. Studying-in-Spain.com